The President (Mark Tito) opened the meeting. He welcomed the Club Members and acknowledged those life members who were present.

Motion to accept apologies

Moved Barbara Jensen/Seconded Ann Shearer

CARRIED

The Chairman (John Marshall) then took over the meeting. December 2015 having been circulated were confirmed as a true and correct record of that meeting.

Acceptance to adopt the previous minutes be received and approved

Moved Brian Upston/Seconded Ivan Rudd

CARRIED

The minutes of the Special General Meeting held on Tuesday 21^st June 2016 having been circulated were confirmed as a true and correct record of that meeting.

Acceptance to adopt the June 2016 SGM minutes be received and approved

Moved John Marshall/Seconded Stuart McKinlay

CARRIED

Presidents Report:

The Presidents report was presented with no further matters arising. Mark Tito added to his report a huge thankyou to Gordon Ward and the Greenkeepers for the exceptional work that they do.

Acceptance of the Presidents report be received and approved

Moved Mark Tito / Seconded Dave Orchard

CARRIED

John Marshall then introduced the Board members, Mark Tito (President),Laura Knight (Office Manager) Maggie Rudd (Woman’s Club Captain), Dave Orchard (Men’s Club Captain), Rick Martin, Gary Upchurch and Roger Menzies (elected to replace Greg Stebbing)

Women’s Player Committee Report:

The Women’s Player committee report was presented with no further matters arising.

Men’s Player Committee Report:

The Men’s Player committee report was presented with no further matters arising.

Acceptance of the Men’s and Woman’s Player committee reports be received and approved

Moved Jenny Cory/ Seconded Colin Ridge

CARRIED

Office Managers Report:

The Office Managers report was presented with no further matters arising.

Acceptance of the Office Managers report be received and approved

Moved Maggie Rudd / Seconded Ivan Rudd

CARRIED

Financial Statements for the year ended 31 August 2016:

The Chairman expanded on the figures contained within his report, essentially the Club continues to be in debt (to the BNZ) but all efforts are being made to reduce this debt. A further $100,000 was repaid to the BNZ, which was made possible with the Taupo District Council free water and $24,000 was repaid to debenture holders. Income was down against budget, for a variety of reasons, although the course fee had brought in a significant amount since its introduction. The Chairman asked for questions around keeping the course fee for the next year set at 3.00 for 18 Holes and $1.50 for 9 Holes.

Ivan Rudd: Ivan asked if we had had any grumbles over the course fee since it had been introduced.

John Marshall: It has been widely accepted with very few complains.

FootGolf: Was recorded in the accounts as net $1,547, we actually took an income of around $17,000. And the net income is made up of setup costs and promotion and marketing. In 2017 we have budgeted for $18,000 net. The Chairman asked for questions around FootGolf. No comments were made.

Members: It was recorded that we have as at the end of August 2016 653 members who have paid a sub.

We have set the 2017 budget at $230,000 surplus, this may seem high but we still need to replay the BNZ $100,000, $23,000 to debentures and $83,000 for the new tractor and mower. The Chairman asked for questions around the 2017 budget. No Comments were made.

Resignation of the Pro James Morgan – as most are aware James Morgan had resigned from his contract to The Taupo Golf Club, the board is currently working through how we will manage the Pro Shop going forward. Many options are on the table and further discussions will be had at the next board meeting on 20^th December 2016. The Chairman asked for questions around the pro shop.

Colin Ridge: Colin felt that the current structure of the Office / Pro Shop was inadequate when it came to golfing questions. He felt that it shouldn’t be the Pro that had to answer all of these questions and the Office should have someone to answer all of these questions as previous mangers have done.

Ron Forbes: Ron stated we have a Men’s and Woman’s Captain as well as a President to answer queries if must.

Colin Ridge: Colin stated that the above people are not always available on a Day to day basis.

Barbara Brunner: Asked Colin what types of questions he would be asking?

Colin Ridge: Colin’s response was just general Golf Queries.

No Other Comments were made.

Chairman’s Report:

The Chairman’s report was presented and taken as read.

Acceptance of the financial statements and the Chairman’s Report be received and approved

Moved John Marshall / Seconded Dave Orchard

CARRIED

Resolutions:

Resolution No 1 Proposed Rule Changes for the 2016 AGM

a. Old Rule

16.22 Nominations shall be received by Club Management over a two (2) week period ending one (1) day before the dates of the Men’s and Women’s Players Groups Annual General Meetings, both of which shall be held during the second or third weeks of November.

b. Suggested New Rule

16.22 Nominations shall be received by Club Management over a two (2) week period ending one (1) day before the dates of the Men’s and Women’s Players Groups Annual General Meetings, both of which shall be held in the second, third or fourth weeks of November.

Motion to adopt the new rule 16.22 as listed above

Proposer: Maggie Rudd Seconder: Dave Orchard CARRIED

Resolution No 2

Increase in Subscriptions:

The question whether to increase our 2018 Subscriptions.

It was decided there will be no increase for the 2018 year and the full playing sub will be $981.60.

Proposer: John Marshall Seconder: Rick Martin CARRIED.

Resolution No 3

Audit or Review

The question of whether to have a full audit or a limited review was discussed, after which the following resolution was put to the meeting.

‘The 2016 AGM moves that for the 2017 financial year a limited review of the TGC financial accounts be undertaken by the club’s current auditor NZ Small Audit.’

Proposer: Brian Upston Seconder: Richard Shearer CARRIED.

Board Elections

Board Members (2)

Greg Stebbing retired by rotation and did not seek reflection. It was noted the amazing job Greg did whilst on the Board.

Gary Upchurch retires by rotation and was nominated for reappointment by Rick Martin, seconded by John Marshall. Roger Menzies was nominated by John Marshall and seconded by Steve Jacobs.

As no further nominations were received, Gary Upchurch and Roger Menzies were duly elected.

Election of Club President:

Mark Tito has been elected unopposed as President of the Taupo Golf Club for 2017.

Proposer: John Marshall Seconder: Rick Martin CARRIED

Appointment of Patron:

Motion to re-elect Brian Upston as Club Patron for the 2017 year.

Acceptance for the motion be received and approved

Moved John Marshall/ Seconded Mark Tito

CARRIED

Brian Upston responded by thanking the Club for the honour and privilege. He still attended the Club on Wednesdays and Saturdays to exchange golfing stories with many friends. He thanked the Board for the diligent way in which they managed the Club and he presented the new Patrons Trophy (which he had kindly donated) to Richard and Ann Shearer.

General Business:

Ron Edwards: Ron asked if the board had discussed maybe creating a bulk payment for course fees up front.

John Marshall: The board had discussed this and in reality you would have to look at how many average rounds members played, and we would not see the same result as this past year ($77,000).

Hayden Baker: Comments were made regarding reducing the levy previously, Hayden felt that majority of the members were used to paying the course fees now, and we should keep going with it.

Anna Brabyn: Has the board thought about moving the Pro shop to the office and the office to the pro shop?

John Marshall: It would be further away from the carts and make it difficult for the Pro Shop to keep an eye on the coming and goings. Once we sort out how the Pro Shop is going to be run, then that whole organisation situation will be looked at.

There being no further business the Chairman declared the meeting closed at 7.41pm and thanked the Membership for their attendance, wishing everyone a safe and festive season and good golfing.

Signed as a true and correct record of these Minutes.

Chairman: ­­­­­­­­­­­­­­­_____________________________ Date: ___________________